Colombo, 31 August 2026 – Kotagala Plantations PLC (Company No. PQ 174) has announced that its Thirty Third Annual General Meeting (AGM) will be convened as a virtual gathering on Friday, 25th September 2026, at 10:00 a.m. The meeting will be conducted via an online platform, adhering to the company’s Articles of Association and the guidelines set forth by the Colombo Stock Exchange (CSE) for virtual meetings.
The announcement, made on 28th August 2026, via a Circular to Shareholders, outlines the agenda for both routine and special business items, providing detailed instructions for shareholder participation.
Key Agenda Items for Routine Business
Shareholders will be called upon to consider and approve several important matters:
- To receive and consider the Annual Report of the Board of Directors and the Statement of Accounts for the financial year ended 31st March 2026, along with the Auditors’ Report thereon.
- The re-election of Mr. K.G. Punchihewa as a Director, in accordance with Articles 92 and 93 of the Articles of Association.
- The re-appointment of Mr. S.D.R. Arudpragasam, who is seventy-five years of age, as a Director. A special notice has been received from a shareholder proposing a resolution to waive the age limit of seventy years as per Section 210 of the Companies Act No.7 of 2007.
- The re-appointment of Mr. S.S. Poholiyadde, who has also attained the age of seventy years, as a Director. A similar special notice has been received from a shareholder for his re-appointment, proposing to waive the age limit.
- To authorise the Directors to determine contributions to charities.
- The re-appointment of KPMG, Chartered Accountants, as the company’s Auditors, and to authorise the Directors to determine their remuneration.
Special Business: Amendment to Articles of Association
In addition to the routine matters, the Board of Directors proposes to take up a special resolution for the amendment of the Company’s Articles of Association. The proposed amendment involves the deletion of the existing Article 32 and its substitution with a new clause. The new Article 32 will state that “The company shall not register more than three persons as joint holders (including the principal holder) of any shares, except in the case of executors, administrators, or heirs of a deceased member.”
Shareholder Participation and Registration for the Virtual AGM
Kotagala Plantations PLC is providing clear guidance for shareholders wishing to participate in the virtual AGM. Shareholders are requested to complete and return the Registration Form, which is enclosed with the circular and uploaded on the Colombo Stock Exchange (CSE) website. This form must reach the Registered Office of the Company’s Secretaries, Corporate Managers and Secretaries (Pvt) Ltd, located at 8-5/2, Leyden Bastian Road, York Arcade Building, Colombo 1, or be emailed to KOTAAGM2026@CMSL.LK, at least three (3) days prior to the meeting date (i.e., by 22nd September 2026).
Upon successful registration, the Company’s Secretaries will email the virtual meeting login information to eligible shareholders or their nominated proxies. Participants will need to download the “Zoom Mobile App” for smartphone access or the “Zoom Desktop App” for desktop computer access.
Accessing the Annual Report and Submitting Queries
The Annual Report for the financial year ended 31st March 2026 is readily available on the CSE website at https://www.cse.lk/company-profile?symbol=KOTA.N0000. Shareholders requiring a printed copy can request it by returning the duly completed Form of Request (also available on the CSE website) to the Company’s Secretaries via post or email to KOTAAGM2026@CMSL.LK. Printed copies will be dispatched within eight market days, subject to postal service continuity.
For assistance with downloading or accessing the website, shareholders may contact Mr. Jehan Ratnakumar at 011 2344485-9 or via email at jehan@cmsl.lk. Queries regarding printed annual reports can be directed to Ms. Monisha Selvam, Ms. Shifa Farook, or Ms. Veniza John Kennedy at the same contact number and respective email addresses during working hours.
Shareholders unable to attend the meeting but wishing to raise questions can submit them in writing to the Company’s Secretaries via email (KOTAAGM2026@CMSL.LK) or post not less than five (5) days before the meeting (i.e., by 20th September 2026). This allows for timely compilation and presentation to the Board of Directors.
Proxy Voting Information
Shareholders who cannot attend the virtual AGM are encouraged to appoint a proxy. A Form of Proxy is enclosed with the circular. The completed proxy form must be deposited at the Registered Office of the Company’s Secretaries at least 48 hours before the scheduled meeting time (i.e., by 10:00 a.m. on 23rd September 2026). Shareholders are advised to consider appointing a member of the Board of Directors as their proxy and to clearly indicate their voting preferences on the specified resolutions.
Kotagala Plantations PLC, through its secretaries Corporate Managers and Secretaries (Pvt) Limited, encourages all shareholders to review the provided documents and participate in this important annual event for the company.
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